To improve the quality and delivery of fee assistance programs, the U.S. Army Installation Management Command (IMCOM)G9 Child, Youth, and School Services is implementing changes to the policies and procedures affecting how child care providers are paid. Please be informed of the following changes to the policies for child care providers serving families enrolled in the following programs:
New Payment Policy PDF ( 249.09 KB )
Policy Change Letter for Providers PDF ( 43.84 KB )
Policy Change Letter for Parents PDF ( 41.68 KB )
Attendance Sheet Instructions PDF ( 141.94 KB )
Attendance Sheet Calendar PDF ( 211.05 KB )
Providers are required to submit the updated User Agreement verifying they have received and understand the updated policy changes. The updated agreement may be downloaded here Provider User Agreement ( 51.72 KB )
Child Care Aware® of America hosted a webinar to provide detailed information about the new policy to Providers.
To view the recorded webinar, please visit this link: https://www2.gotomeeting.com/register/515454386
Upon registering, you will be able to listen to the recorded webinar. A list of Frequently Asked Questions and Answers received during the webinar is available here FAQs ( 101.72 KB )
Submitting Attendance Sheets to NACCRRA
A copy of the attendance sheet is included in your Certificate for Child Care Services approval packet. The attendance sheet consists of two pages. Please see below instructions for completing the attendance sheets.
Page 1--Record Attendance: The provider will use the appropriate code to record services provided for the 1st-15th and the 16th-30th of the month. The sponsor, child and provider information are pre-populated on the attendance sheet.
Page 2--Verify and Sign: The provider and sponsor will review the attendance coding for accuracy and sign to certify that the record is true and accurate. Both the provider and sponsor's signature are required for payment to be rendered.
Attendance sheets should be submitted to NACCRRA no later than the 5th of the following month that child care services were provided. Attendance sheets may be submitted to NACCRRA by email, mail or fax:
Mail: Subsidy Department
1515 N. Courthouse Rd, 11th Floor
Arlington, VA 22201
Parent fees for Military Child & Youth Programs are based on Total Family Income.
Total Family Income (TFI):
a. TFI is defined as all earned income and includes wages, salaries, tips, long term disability benefits, voluntary salary deferrals, assignment incentive pay, quarter's allowances, subsistence allowances, in-kind quarters and subsistence received by military members, and anything else of value, even if not taxable, that was received for providing services.ouses
b. Effective January 2012, Military Special Pay (for example Flight Pay, Sea Pay, Special Duty Pay, Demolition (DEMO) Pay, Save Pay and Survivor Benefit Pay) is included in TFI, as well as income received under the Family Subsistence Supplemental Allowance (FSSA).
Total Family Income (TFI) does NOT include:
a. Basic Allowance for Housing (BAH) annotated on LES (Use the BAH RC/T charts unless it is lower on LES, then use LES)
b. Temporary Pays related to Deployment (for example Family Separation, Hardship Duty and Imminent Danger/Combat Zone Pay)
c. One time Pays (for example, bonuses or Assignment Incentive Pay)
d. Variable Housing Allowance
e. Cost of Living Allowance (COLA)
The Office of Children and Youth, Military Community and Family Policy (MC&FP), Office of the Secretary of Defense (OSD), is required to notify you of the tax value of the child care subsidy for your installation-based child development program. Please click on the attachment below to read more about the notification.
Effective Jan 3, 2012, the Army will implement the SY 2011/2012 Fee Policy as required by the Department of Defense (DOD) Child Care Fee Policy. Please click on the attachments below for each of the specific letters to read more about the new policy and how these changes may affect you as a military parent or child care provider.